Electronics

[AngelPuppy1]

Just purchased a new IMac 2021 and have a couple questions.  I guess these are basic things but I am not knowledgeable about computers and am very slow to grasp things.  We use google gmail and are used to the way things were set up in our very old IMac.  How do you actually sign out of your gmail account when you are done for the day? I really can't see where you do it.  It was so simple on the old IMac.  Also, do you find the much smaller keyboard hard to use?  It seems so tiny I am having a hard time typing on it!  Also, regarding gmail, before there were breakdowns of for instance - for personal emails and another for vendors --- now they are all coming in together and I don't know how to separete them?  Thanks for any help.

[Teddixat]

@AngelPuppy1    I have been usingMac products for many many years.   I am not technically savvy but I don't believeYour Google mail (I presume gmail) shouldn't have anything to do with your IMac at least not to my knowledge.    Are you using Safari as your browser?.    You can also change the size of the fonts within gmail under settings.  I'm not quite sure what you mean about tiny keyboard.  Do you have a desktop or a laptop?

[AngelPuppy1]

@Teddixat 

It is a desk top.  Yes, I am talking about the gmail.  Yes, Safari.  Well, the keyboard is so much smaller than the last one I had - very compact.  

[Mom2Dogs]

@AngelPuppy1   I use mac products and also have a desk top at work and a MacBook Air at home.   I also use Gmail and do not recall 'signing out' of gmail.  Everytime I have gotten a new mac the key board seems smaller!

I just got an Iphone....I am in the middle of a learning curve as well.

[AngelPuppy1]

@Mom2Dogs 

I guess I am just used to my very old computer and I always signed out of e-mail on it.  So, obviously on the new one you don't do that any more?  I was just thinking though that if you had someone to your home and they wanted to use your computer, they would have access to all your emails because they are just right there ---and I do not like that!  I would think that there should be a way to close them out!   Yes, I am not typing well on this small keyboard at all.  I have an Iphone too, and am not good on it either.  I had a tracphone for eons and so this stuff is all new to me!  

[Mom2Dogs]

@AngelPuppy1   Maybe you access your email differently than I do.  My bookmarks bar at the top of my screen is where I click to open my email.

Or just read your email thru the MAIL program that is loaded on the computer....I can read my gmail thru the pre loaded mail program.

You could always close  Safari if you are concerned with someone seeing your email or have another window open and leave that up...but yes if someone wanted to use my MacBook Air, all they would have to do is click on the bookmarks bar where Gmail is  and they could see what messages had been delivered but not the actual text. ...make sense?

[dooBdoo]

@AngelPuppy1,

     • You're accessing Gmail through your browser, so that means you're simply logging into a website.

It's no different from accessing any website (and in my opinion, we should always sign out of all websites when we're not using them).

In the top right corner of your mail you should see the round profile icon. 

You can hover your cursor over it you'll see it says "Google account" and your personal information. 

Click on the icon, click on "Sign out."

Here's an example image borrowed from "howtogeek.com":

     • To manage and sort your messages, you can set up filters using the search box at the top of the Inbox, clicking the "search options" in the far right section of the search box.   

You also can open an individual message, click the 3 dots in the upper right corner, choose "Filter messages like this" and then set up the filters/rules for certain messages. 

(You can read step-by-step articles online explaining more about this -- too much for me to post here.)

     • The keyboard... when I purchased a new Mac, I didn't like the smaller keyboard so I use the older one from my older Mac.   

If you don't adjust to your new keyboard, you have the option to try an older one to see if it's compatible or purchase a new one more to your liking.

I hope this helps!   

Good wishes to everyone for a pleasant Wednesday.😊

[Mom2Dogs]

@dooBdoo   If my gmail notification is in the bookmarks bar at the top of my screen....that means I am NOT logging into the gmail website, to access my email, but thru my browser...correct?

I really wish I undestood things better.......

[dooBdoo]

---

@Mom2Dogs wrote:

@dooBdoo   If my gmail notification is in the bookmarks bar at the top of my screen....that means I am NOT logging into the gmail website, to access my email, but thru my browser...correct?

I really wish I undestood things better.......

---

@Mom2Dogs, When you access your Gmail through a browser bookmark, you are logging into the website.😊  

Don't worry... I think we all wish we understood many things better...  I know I do.🤔😉🙃

[Mz iMac]

@AngelPuppy1  "I was just thinking though that if you had someone to your home and they wanted to use your computer, they would have access to all your emails because they are just right there ---and I do not like that!"

Set up users, guests, and groups on Mac

If your Mac has multiple users, you should set up an account for each person so each can personalize settings and options without affecting the others. You can let occasional users log in as guests without access to other users’ files or settings. You can also create groups. You must be an administrator of your Mac to perform these tasks.

Add a user

1. On your Mac, choose Apple menu  > System Preferences, then click Users & Groups.

   If the lock at the bottom left is locked , click it to unlock the preference pane.

2. Click the Add button below the list of users.

3. Click the New Account pop-up menu, then choose a type of user.

   • Administrator: An administrator can add and manage other users, install apps, and change settings. The new user you create when you first set up your Mac is an administrator. Your Mac can have multiple administrators. You can create new ones, and convert standard users to administrators. Don’t set up automatic login for an administrator. If you do, someone could simply restart your Mac and gain access with administrator privileges. To keep your Mac secure, don’t share administrator names and passwords.

   • Standard: users are set up by an administrator. Standard users can install apps and change their own settings, but can’t add other users or change other users’ settings.

   • Sharing Only: users can access shared files remotely, but can’t log in to or change settings on the computer. To give the user permission to access your shared files or screen, you may need to change settings in the File Sharing, Screen Sharing, or Remote Management pane of Sharing preferences.

   For more information about the options for each type of user, click the Help button in the lower-left corner of the dialog.

4. Enter a full name for the new user. An account name is generated automatically. To use a different account name, enter it now—you can’t change it later.

5. Enter a password for the user, then enter it again to verify. Enter a password hint to help the user remember their password.

6. Click Create User.

7. Depending on the type of user you create, you can also do any of the following:

   • For an administrator, select “Allow user to administer this computer.”

   • For an administrator, select “Allow user to reset a password using Apple ID.”

   • Use Sharing preferences to specify whether the user can share your files and share your screen. 

If your Mac or Magic Keyboard has

Touch ID, a new user can add a fingerprint after logging in to the Mac.

Create a group

A group allows multiple users to have the same access privileges. For example, you can grant a group specific access privileges for a folder or a file, and all members of the group have access. You can also assign a group specific access privileges for each of your shared folders.

1. On your Mac, choose Apple menu  > System Preferences, then click Users & Groups.

   If the lock at the bottom left is locked , click it to unlock the preference pane.

2. Click the Add button below the list of users.

3. Click the New Account pop-up menu, then choose Group.

4. Give the group a name, then click Create Group.

5. Select each user and group you want to add to the new group.

Use Sharing preferences to specify whether the group members can share your files and share your screen.

Convert a standard user to an administrator

1. On your Mac, choose Apple menu  > System Preferences, then click Users & Groups.

   If the lock at the bottom left is locked , click it to unlock the preference pane.

2. Select a standard user or managed user in the list of users, then select “Allow user to administer this computer.”

Let occasional users log in as guests

You can let other people use your Mac temporarily as guest users without adding them as individual users.

• Guests don’t need a password to log in.

• Guests can’t change user or computer settings.

• Guests can’t log in remotely when remote login is turned on in Sharing preferences.

Files created by a guest are stored in a temporary folder, but that folder and its contents are deleted when the guest logs out.

Note: If FileVault is turned on, guests can access Safari, but can’t access your encrypted disk or create files.

1. On your Mac, choose Apple menu  > System Preferences, then click Users & Groups.

   If the lock at the bottom left is locked , click it to unlock the preference pane.

2. Select Guest User in the list of users.

3. Select “Allow guests to log in to this computer.”

4. If you like, select “Limit Adult Websites” to prevent the guest from accessing adult websites.

5. To let guests use your shared folders from another computer on the network, select “Allow guest users to connect to shared folders.”

Customize the login experience

If you are an administrator, you can specify how the login window looks to all the other users.

1. On your Mac, choose Apple menu  > System Preferences, click Users & Groups, then click Login Options.

   If the lock at the bottom left is locked , click it to unlock the preference pane.

2. Click the “Automatic login” pop-up menu, then choose a user, or choose Off.

   If you choose a user, then whenever the Mac starts up, that user is automatically logged in. If you choose Off, then at startup the Mac opens a login window showing all the users. Automatic login takes effect the next time you restart the Mac.

   Note: Automatic login allows anyone to access your Mac simply by restarting it. If automatic login is enabled, make sure your Mac doesn’t automatically log in an administrator. When FileVault is turned on, automatic login is disabled.

3. Select the options you want. If you have any questions, click the Help button for detailed information.

To permit new users to access your shared files or screen, you may need to change settings in the File Sharing, Screen Sharing, or Remote Management pane of Sharing preferences.

To open Sharing preferences, choose Apple menu  > System Preferences, then click Sharing.

HTH